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Membership and Events Coordinator

Company: Lowcountry Land Trust
Date Posted: November 6, 2017

Position Description

Membership and Events Coordinator

 

Classification:

Full-Time, Salaried

 

Reports to:

Managing Director of Philanthropy

 

Summary:

As a member of the Philanthropy team, the Membership and Events Coordinator works with the Philanthropy Director and President to ensure fundraising success through membership and sponsorship cultivation and programming, and execution of successful events throughout the year.

 

Membership

  • Assist Philanthropy Director in establishing an annual development calendar to effectively reach, develop, and maintain potential donors;
  • Collaborate with Philanthropy team and Philanthropy Committee of the Board to support the development and implementation of a membership retention plan, including lapsed members;
  • Answer donor membership questions, prepare and mail membership information to new/potential members;
  • Work with Communications staff to create new and update current fundraising and membership materials as necessary (sponsorship packet, new member packets, etc.);
  • Manage portfolio of donors (individual, business, sponsorships < $1000);
  • Enter and update donor information and contact reports in Raiser’s Edge per best practices and in a timely manner;
  • Work with Communications staff on LLT membership needs for all events/programs.

 

Events

  • Create and implement an annual sponsorship plan and strategy. Lead and manage LLT’s overall sponsorship efforts to raise cash and in-kind support to help fund and enhance events, programs and projects as defined by program staff;
  • Cultivate and nurture existing relationships with current sponsors. Act as a liaison between sponsors and LLT; maintain relationships with existing clients and add new sponsorships to increase client database; maintain current marketing materials for sponsorship program;
  • Ensure that marketing activities aimed at acquiring and using sponsorships are coordinated properly and align with LLT’s strategy. Work with Communications staff to develop and implement comprehensive marketing, advertising, public relations and related materials for sponsorship activities. Ensure that sponsors are integrated into LLT promotional campaigns as appropriate and promised.
  • Project manage all philanthropy-related communications materials – invitations, interpretive materials, take-aways, follow-up letters, program outcomes, etc. — with Communications department;
  • Manage event logistics, planning and execution; work with database manager on invite lists; track RSVP’s; provide on-site event management; lead event follow-up strategies and implementation;
  • Monitor and track event expenses and revenue, work on event budget and process invoices;
  • Create an analysis on the return on investment of our events and other fundraising activities;
  • Communicate event status to appropriate staff and volunteers (event timeline, staff assignments, sponsor information, etc.)

Competencies:

  • Knowledge of the principles, methods and practices of the development profession.
  • Ability to write in a compelling manner for multiple audiences.
  • Ability to work independently and as part of a fast-paced team.
  • Ability to manage multiple projects simultaneously.
  • Ability to perform recurring assignments independently.
  • Computer skills including Microsoft Office and PowerPoint.
  • Strong written and oral-communication skills.
  • Creative, entrepreneurial and self-motivated.
  • Advanced knowledge of mobile technologies and platforms.
  • Excellent interpersonal, organizational and written communication skills. Work requires consistent attention to detail, high level of productivity, and a solution-oriented performer.
  • Advanced knowledge of Raiser’s Edge and RE NXT.
  • Must possess organizational skills to complete required tasks.

 

Supervises: N/A

 

Work Environment:

The job operates in a professional office environment.  This role routinely uses technology equipment such as computers, projectors, and conference lines.  Additionally, this position works within the community to attend meetings, lunches, dinners, and events.

 

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  While performing the duties of this job, the employee is occasionally required to stand, walk, sit, use hands, and climb stairs.  The employee must occasionally lift and/or move heavier items associated with event setup and breakdown. 

 

Travel:

No travel is required except as needed for events and/or professional development.

 

Required Education and Experience:

Knowledge of fundraising processes;

Proficiency in Raiser’s Edge software and RE NXT;

Bachelor’s degree and 3-5 years of development experience or related event management experience;

The ability to prioritize and manage several projects at various stages of completion;

Problem-solving skills.

 

Preferred Education and Experience:

Knowledge of Financial Edge software;

3+ years experience planning and implementing events;

Nonprofit experience preferred;

Project management experience preferred;

Experience with social media platforms including WordPress and MailChimp.

 

Benefits: 

Salary based upon experience;

Full-time, exempt position;

Paid time off (PTO) and 10 paid holidays;

Health insurance including dental and vision benefits;

Matching employee retirement program.

 

Additional Eligibility Qualifications:

N/A

 

Other Duties:

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job.  Duties, responsibilities and activities may change at any time with or without notice.  Other duties may be required in the job as requested by the Supervisor.

 

Personal Characteristics

 

Lowcountry Land Trust places a great deal of value in staff members that display the following personal characteristics:

 

-       Integrity - Is widely trusted and seen as direct, truthful individual; keeps confidences; admits mistakes; doesn't misrepresent her/himself for personal gain

-       Approachability - Is easy to approach and talk to; spends extra effort to put people at ease; can be warm, pleasant, and gracious; is sensitive to and patient with interpersonal anxieties of others; builds rapport well; is a good listener

-       Interpersonal Skills - Relates well to all kinds of people, up, down, and sideways, inside and outside the organization; builds appropriate rapport; listens; builds constructive and effective relationships; uses diplomacy and tact; truly values people; can diffuse even high-tension situations comfortably

-       Planning Skills - Accurately scopes out length and difficulty of tasks and projects; sets objectives and goals; breaks down work into the process steps; develops schedules and task/people assignments; anticipates and adjusts for problems and roadblocks; measures performance against goals; evaluates results

-       Perseverance - Pursues everything with energy, drive, and a need to finish; seldom gives up before finishing, especially in the face of resistance

-       Problem Solving - Uses rigorous logic and methods to solve difficult problems with effective solutions; probes all fruitful sources for answers; can see hidden problems; conducts honest analysis; looks beyond the obvious and doesn't stop at the first answers

-       Action Oriented - Enjoys working hard; is full of energy for the things he/she sees as challenging; not fearful of acting with a minimum of planning; seizes more opportunities than others

-       Results Oriented and Accountable - Can be counted on to exceed goals; is constantly and consistently one of the top performers; steadfastly pushes self and others for results

-       Written Communication - Is able to write clearly and succinctly in a variety of communication settings and styles; can get messages across that have the desired effect

-       Discretion - Is able to deal with sensitive issues and information in a professional and, as required, confidential manner

-       Team Oriented - works effectively with others; actively contributes to the achievement of group and organizational goals; accepts shared responsibility and ownership of projects 

 

Submit Resume and References to Rhett Ambrite, Managing Director of Philanthropy, rambrite@lowcountrylandtrust.org