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Administrative Assistant

Company: The Citadel Foundation
Date Posted: March 29, 2017

JOB DESCRIPTION FOR:            Administrative Assistant

GENERAL RESPONSIBILITIES:           The Administrative Assistant is responsible for providing administrative support for the accounting and finance team. The Administrative Assistant must work independently and rely on own initiative and judgment to complete tasks, must possess strong organizational, computer and interpersonal skills, and also must be able to work occasional nights and weekends.

REPORTS TO:  Vice President, Chief Financial Officer


  • Performs administrative duties to include routine correspondence, computer-based information and filing
  • Record employee credit card general journal entry
  • Maintain and organize records for The Citadel’s Real Estate Foundation
  • Record and monitor the Foundation’s unsold stock and investment accounts
  • Coordinate routine activities and office routines, to include building management, repairs, and maintenance
  • Review and approve supply orders
  • Organize the Foundation’s Helpdesk as the main point of contact, providing all relevant documents and regularly updating current information relevant to all staff
  • Assist the CFO in providing support to the Foundation’s Board of Directors and associated committees
  • Keeps the calendar and schedules appointments for accounting and finance team
  • Process expense reports for CFO and reconciles credit card statements
  • Organize and input employees’ leave slips
  • Maintain lockbox/safe inventory
  • Implement and monitor  internal communications, records retention
  • Prepares and submits routine reports as required


  • Serve as primary back up for gift processing
  • Scan checks and make bank deposits
  • Monitors and reviews life insurance payment process
  • Act as the Cornerstone point of contact for CRUTs and CRATs
  • Other duties as assigned


  • Bachelor’s degree from an accredited institution of higher learning
  • Three years general administrative assistant experience
  • Demonstrated oral and written communication skills
  • Organizational skills
  • Proficiency in use of Microsoft Office suite of products such as Word, Excel, Power Point
  • Ability to work effectively with other staff members and campus representatives
  • Enthusiastic, able to handle the needs of a fast-paced office and the special needs of donors


  • Two years’ work experience in a non-profit organization
  • Experience with Blackbaud’s Raiser’s Edge and Financial Edge
  • General bookkeeping experience
  • An affinity with the overall mission of The Citadel

CLASSIFICATION: Salary, Full-Time, Exempt